Activity Logs

The problem of operating without visibility

When something doesn't add up — a missing refund, an inventory discrepancy, a price change you didn't authorize — the first question is always: what happened, and when? Without a centralized activity log, you're left guessing, asking staff, or accepting losses you can't explain. This lack of visibility means mistakes go uncorrected, unauthorized actions go unnoticed, and accountability erodes over time.

For Haitian businesses with multiple employees — whether a busy alimentation in Pétion-Ville with rotating cashiers, a hardware store in Cap-Haïtien with delivery staff, or a pharmacy in Delmas with licensed pharmacists and assistants — the risk is real. A discount applied without permission. A product cost changed by mistake. A purchase order created but never received. Each of these events has a financial impact, and without an audit trail, you cannot trace the source or prevent recurrence. Vendrex Activity Logs gives you the context you need to understand what happened, so you can resolve issues quickly and keep your team accountable — without making it feel like surveillance.

What are activity logs in a POS system?

Activity logs are a chronological record of important actions taken in your POS system. Each entry captures what happened, when it happened, and where available, who performed the action — along with relevant details such as the product, customer, order, or employee affected. In Vendrex, the activity log covers key store operations: sales, inventory adjustments, product changes, employee updates, purchase order events, and settings changes.

Vendrex surfaces activity in two places. The main Activity Log screen provides a filterable history of actions across your store. The Recent Activity widget on the dashboard gives you an at-a-glance view of the latest actions so you stay informed without leaving your home screen. For deeper investigation, the activity detail sheet opens with a business-friendly summary: the action type, timestamp, affected entity, and the user responsible when attribution is available.

How activity logs work in Vendrex

When important actions occur in Vendrex, activity records are automatically created with information about what happened, when it happened, and, where available, the user responsible. The record includes the action type, a human-readable description, the timestamp, and a reference to the affected entity.

On the Activity Log screen, you can filter by category (sales, inventory, employees, purchase orders, customers, suppliers, expenses, settings). This makes it easy to answer questions like: "Show me all price changes this week" or "What inventory adjustments happened yesterday?" The list shows recent activity with pagination so you always know the scope of what you're viewing.

Tapping an activity opens the detail sheet. Here you see the full context: the exact time, the action category, a plain-language description, and the user who performed the action when that information is captured.

Activity logs are also visible in the Recent Activity widget on your dashboard, keeping the latest actions visible at a glance. For multi-store businesses, activity logs are scoped per store.

Common challenges Vendrex Activity Logs help with

Unexplained inventory discrepancies. Your stock count doesn't match the system. With Vendrex, you can filter the log by inventory actions for that product and see what adjustments were recorded — when, and by how much.

Price changes you didn't approve. In a multi-employee environment, someone might change a product price by mistake or intentionally. The log captures price updates. You can review price changes in a given period and identify which ones need follow-up.

Purchase order discrepancies. A supplier says they delivered 100 units but your system shows 95 received. The log shows what quantity was recorded for each receipt against that PO.

Employee accountability and coaching. Beyond catching problems, activity logs help you recognize good work. You can see which employees are consistently processing sales and following procedures. This data supports fair performance reviews and targeted coaching — the "accountability without surveillance" approach that builds trust rather than resentment.

Benefits by industry

• Retail stores — Track price changes and product updates. Identify training needs and maintain oversight of catalog changes.
• Pharmacies — Maintain audit trails for price changes and inventory adjustments for regulatory compliance.
• Grocery stores — Track inventory adjustments and product updates across high-volume operations.
• Hardware stores — Monitor bulk price updates and special order tracking through purchase orders.
• Multi-location businesses — View activity scoped to each store location from your dashboard.

Why choose Vendrex Activity Logs?

Key Features

• Action coverage — Sales, inventory adjustments, product/price changes, employee role updates, purchase order events, expense entries, settings modifications.
• User attribution — Actions linked to the staff member who performed them when that information is captured (some system actions show as "System").
• Category filtering — Filter by sales, inventory, employees, purchase orders, customers, suppliers, expenses, settings.
• Activity detail sheet — Clean, business-friendly presentation with timestamp, action type, description, and user when available.
• Dashboard widget — Recent activity feed on your home screen for at-a-glance awareness.
• Multi-store ready — Per-store logs with store selector.

Frequently Asked Questions